Finance Assistant

We are seeking a reliable and detail-oriented Finance Assistant to join our team. This role is ideal for someone who enjoys delivering high-quality financial administration, processing transactions accurately, supporting colleagues and stakeholders, and ensuring compliance with financial policies and procedures.

The position is set to commence asap and will be from 36.5 hours per week for 12 weeks (with a pay rate of £14.98 per hour + holiday pay).

Main Duties

• Manage the Payables Inbox in line with agreed SOPs, ensuring queries are responded to promptly, escalating complex issues where appropriate, and maintaining an organised and manageable inbox.
• Deal with queries from Suppliers regarding outstanding invoices, VAT/price/quantity queries.
• Process expenses claims, ensuring all supporting documentation is adequate and that all claims are in line with the University’s Expense Claims Policy.
• Process Purchase invoices in the Oracle Financial system and deal with anomalies, release holds, escalating complex queries to the most appropriate person within the Finance team.
• Raise Accounts Receivable invoices in the Oracle Financial system, keeping up to date records and assisting with any queries from end users and customers when necessary.
• Respond to a variety of enquiries, providing advice on financial procedures and policies to staff at various levels and escalating to more experienced Finance staff where necessary.
• Provide guidance to other NDCN staff directly involved in processing invoices, including the assignment of invoices for processing.
• Assist with the collection of documents for audit purposes when required
• Update, provide and distribute standard financial reports on a weekly/monthly basis.
• Ensure all financial transactions are carried out in accordance with the University and external financial regulations
• Undertake other duties in the department from time to time as determined commensurate with the grade and responsibilities of this post, and any other reasonable request
• Provide a high-quality service in a timely manner to the staff, colleagues and management
• Maintain good working relationships with key suppliers and the University's central finance office

  Selection Criteria:

• Experience of Financial Administration
• Educated to A Level standard or equivalent
• Advanced use of Microsoft Word and Excel
• Able to organise own workload and work to deadlines
• Able to generate high volumes of accurate work under pressure in a busy service-oriented environment
• Excellent communication and interpersonal skills, with the ability to communicate effectively with people at all levels both in writing and verbally.
• Ability and willingness to work effectively using own initiative with minimum supervision.
• A flexible attitude to support team members and colleagues by assisting with tasks or requests when required.
• Experience of using an accounting system Oracle
• Experience of working within a research department & the Higher Education system would be preferrable

Vacancy ID: 24362

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service