Business Analyst (Purview)- Remote

FDM is a global business and technology consultancy seeking an Experienced Business Analyst to join our Global Systems Integrator client. This is an exciting opportunity to support a strategic information governance and content management programme, helping to improve the organisation's approach to document retention, compliance, and records management across its Microsoft 365 estate. This is initially a 6 month contract with good potential to extend and will be a remote role.

You will play a key role in a Microsoft Purview initiative focused on analysing SharePoint sites, reviewing document ownership and usage, and identifying opportunities to rationalise content through archiving and read-only retention strategies. Working closely with business stakeholders, technology teams, compliance specialists, and Microsoft 365 experts, you will help drive improvements in information governance and data lifecycle management.

This is an excellent opportunity for an experienced Business Analyst who enjoys combining business change, stakeholder engagement, and data governance activities within a large-scale enterprise environment.

About the Role

We are seeking a Business Analyst with strong stakeholder management, requirements gathering, and business process analysis experience to support a Microsoft Purview and SharePoint governance programme.

The role will focus on reviewing existing SharePoint environments, understanding how information is currently stored and managed, and identifying opportunities to improve content governance through archiving, retention, and lifecycle management practices. You will work with stakeholders across the business to assess document ownership, usage patterns, retention requirements, and compliance considerations.

You will be responsible for gathering requirements, facilitating workshops, documenting current and future-state processes, and supporting the implementation of governance recommendations that improve operational efficiency while reducing information management risk.

The role is highly collaborative and will require engagement with both technical and non-technical stakeholders across multiple business functions.

Key Responsibilities

• Gathering, analysing, and documenting business and technical requirements related to SharePoint and information governance initiatives
• Conducting analysis of SharePoint sites, document libraries, and content repositories
• Working with business stakeholders to understand document ownership, usage, retention, and compliance requirements
• Identifying opportunities to archive, retire, or transition content into read-only states
• Supporting the implementation of Microsoft Purview information governance capabilities
• Facilitating workshops, stakeholder interviews, and requirements gathering sessions
• Producing high-quality business analysis artefacts, including process maps, requirements documents, user stories, and gap analyses
• Supporting data retention, records management, and content lifecycle management activities
• Identifying risks, dependencies, assumptions, and opportunities across project workstreams
• Collaborating with Microsoft 365 specialists, information governance teams, project managers, and delivery teams to support successful project outcomes
• Ensuring requirements are clearly prioritised, validated, and aligned to business objectives
• Providing regular updates and insights to key stakeholders throughout the project lifecycle