Clerk to Governors

Reports to: Clerk to Governors

Location: Home-based, with regular travel to schools across Birmingham and travel to our central offices at EdCity in White City, London

Contract: Permanent

Pattern: Part time (20 hours per week, term-time only)

Closing date: 18/09/2026

Interviews: Interviews will be arranged as suitable candidates are identified

Full-Time Salary: £32,000 to £35,000

Part-Time Salary: £14,678 to £16,054

As Clerk to Governors, you will coordinate the effective functioning of Local Governing Bodies (LGBs) and governor review panels for Ark schools by providing:

• Administrative and organisational support
• Guidance to ensure Boards and Panels operate within regulatory frameworks (internal and external)
• Advise on procedural matters for the operation of Boards and Panels

The Clerk to Governors will be home-based, with regular travel to schools across Birmingham and travel to our central offices at EdCity in White City, London on a permanent part time basis working 20 hours per week, term-time only.

Interviews will be taking place w/c Interviews will be arranged as suitable candidates are identified.

Key Responsibilities:

• With the Chair and Principal, prepare focused agendas for all meetings

• Liaise with those preparing papers to make sure they are distributed on time and in-line to network-wide standards

• Monitor attendance and take appropriate action in relation to absences

• Attend all meetings and take detailed minutes that accurately reflect the meeting, discussion and decisions

• Draft formal minutes and liaise with the Chair and Principal to review prior to final approval by the Board/Panel

• Ensure all papers and final minutes are filed and accessible on internal systems

• Coordinate the annual meeting schedule and agenda planner, in discussion with the Chair, Principal and Central Governance Team

• Coordinate Governor Review Panels within statutory procedure and timeframes

• Draft decision/outcome letters on behalf of governors, liaise with the Chair to finalise and circulate to relevant parties within statutory timeframes

• Administrative support to the Regional Governance Officer for governor recruitment and induction

• Maintain up-to-date membership and training records on internal systems

• First point of contact for governance queries from Principals and local governors, in discussion with the Central Governance Team as needed

Key Requirements:

• Right to work in the UK

• Boards and panels meet at various times throughout the day and evening during the school term (Monday – Friday). The Clerk must be available to prepare for and attend all meetings in the academic year

• This post will require attendance at Ark’s central office near White City for meetings, essential training and supervision. The Clerk must attend these events

• English and Maths GCSE, or equivalent, at grade 5 or above

• Qualification in Clerking to Local Governors

• Experience of accurate minute taking in a formal setting

• Experience of governance in a school and/or corporate environment

• IT literate and competent using MS Outlook, Word and Excel

• Advanced IT skills with experience of Microsoft 365, GovernorHub and/or GIAS

• Excellent communication skills (written and verbal) with the ability to foster relationships

• Self-motivated and able to work with remote supervision

• Excellent time-management skills and ability to manage multiple workloads

• Proactive, organised and flexible to ensure deadlines are met when reliant on others for information