Academic and Executive Assistant

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and executive support within a busy academic environment. The successful candidate will support senior colleagues, contribute to the delivery of student administration, coordinate meetings and events, and assist with day-to-day office operations.

This varied role involves working with students, academic staff, colleagues and visitors, ensuring that administrative processes run smoothly and enquiries are handled professionally and efficiently.

Key Responsibilities

• Student administration: Prepare transcripts and verification documents for current and former students, and administer student prizes.
• Executive support: Provide administrative and executive assistance to senior colleagues, including diary management, meeting coordination, expense submissions, event organisation, correspondence and student communications.
• Meeting and event coordination: Support the organisation of meetings, events and teaching sessions, including taking notes and preparing minutes where required.
• Communications: Prepare and distribute a weekly staff update and assist with internal communications.
• Reception and front desk services: Welcome students, staff and visitors, respond to enquiries, direct visitors to the appropriate contacts, manage room booking queries, distribute and collect keys, and handle incoming and outgoing post and deliveries.
• Examination support: Assist with the administration and coordination of clinical examinations, including registration, marshalling and timekeeping.
• Team support: Provide cover for colleagues undertaking front desk, room booking and facilities administration duties during periods of absence.
• General administration: Undertake other administrative duties as required to support the effective operation of the team.

Essential Criteria

Applicants must demonstrate the following through their previous work experience:

• Proven EA experience and support in a busy office or professional environment.
• Experience managing diaries, arranging meetings and coordinating appointments.
• Experience preparing professional correspondence, documents and written communications.
  
• Experience coordinating meetings, events, training sessions or similar activities.

Vacancy ID 24747