M-F Fleet Administrator - Kirk Sandall

Role Overview:

Based at BCA Automotive’s Doncaster Depot, the Fleet Administrator is responsible for the general administration of the Fleet Department, to ensure the regulatory compliance of a fleet of vehicle transporters.

Reporting ultimately to the Head of Vehicle & VMU Compliance but day to day to the Fleet Admin Supervisor, the post holder’s key responsibilities will be, but not limited to:

• Arranging vehicles services/PMI’s and recording and filing the relevant documentation for these as well as MOT documents.
• The control and application of Road Fund Licenses and toll tags including the completion of monthly statements for the accounts department.
• Maintenance of the fleet computer database and issuing of fleet lists.
• Maintenance of vehicle history files including filing.
• Despatch and collation of legal documents.
• Updating of Motor Insurance Database.
• Processing of London Congestion Charging.
• Arranging and monitoring the usage of hire cars.
• Distribution of fuel cards.
• Liaison with Depot Managers and Supervisors regarding speeding fines and PCN’S.
• The entry of repair invoices onto the fleet database as well as checking for any errors.
• Raising purchase order numbers and assigning the costs to the correct part of the business.
• General administration including filing and any other reasonable duties as required.

Person Specification:

The ideal candidate will possess:

• A minimum of 5 GCSEs (or equivalent) grade A – C, including English and Math's.
• Proficient user of Microsoft Office, particularly Excel, Word and Outlook.
• Experience in an administration role within a busy office environment, preferably in fleet or transport administration.
• Knowledge of road traffic and transport compliance regulations.
• Excellent written and verbal communication skills.
• Strong organisational skills- the ability to plan and prioritise your work load, ensuring that deadlines are met.
• A demonstrable ability to work as part of a team.
• A confidence with answering telephone enquiries.