Admissions Administrator

We are seeking an organised and highly accurate Admissions Administrator to support admissions for a high-volume STEM outreach programme for students aged 14–18. The role combines applicant communications, data processing, course administration and systems support within a small, fast-paced team.

The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £18.80 per hour + holiday pay

Key Duties:

• Manage and triage a high volume of admissions enquiries from students, parents and teachers
• Provide friendly and accurate information as a first point of contact for programme enquiries
• Support admissions data management using spreadsheets, forms and other systems
• Coordinate entrance assignment marking, collate scores and communicate results
• Support allocation of programme places and tutorial groups
• Monitor enrolment responses and maintain accurate applicant records
• Communicate allocations and programme information to students and tutors
• Set up students and tutors within Canvas, including appropriate course sections
• Support access administration for tutors, including resolving account and system access queries
• Provide wider administrative support during busy admissions periods and staff absences

Selection Criteria:

• Previous experience in admissions, student administration or course management
• Strong Excel and data management skills, including handling large and complex datasets
• Experience using Canvas and/or SharePoint desirable
• Excellent attention to detail and ability to track applicants accurately throughout the admissions process
• Ability to manage high volumes of correspondence and time-sensitive tasks
• Strong written and verbal communication skills with a customer-focused approach
• Proactive and self-motivated, with ability to work independently within a small team
• Confident communicating through Teams, email and telephone
• Good understanding of data protection and handling sensitive personal information, particularly data relating to under-18s
• Ability to work accurately and efficiently in a high-volume, fast-paced environment

Vacancy ID: 24270

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service