Events Coordinator

We are seeking an organised and proactive Event Coordinator to support the planning and delivery of a varied programme of events. The role combines event logistics, stakeholder coordination, budget monitoring and on-the-day delivery to ensure a professional and positive delegate experience.

The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £18.80 per hour + holiday pay

Key Duties:

• Plan and coordinate events from initial brief through to successful delivery
• Manage event logistics, including venues, catering, room set-up, registration and schedules
• Monitor event budgets and expenditure, identifying potential variances and cost-effective solutions
• Maintain event plans, timelines, checklists, attendee records and supporting documentation
• Coordinate risk assessments, approvals and other event compliance requirements
• Prepare and distribute event communications, agendas and joining information
• Liaise with suppliers and internal service teams to coordinate event requirements
• Support in-person, hybrid and online events, including relevant digital platforms
• Provide on-the-day event support, resolving operational issues and last-minute changes
• Coordinate volunteers or temporary event staff where required
• Gather post-event feedback and contribute to evaluation reports and process improvements
• Ensure events meet relevant health and safety, accessibility and sustainability requirements

Selection Criteria:

• Proven experience planning and coordinating events
• Excellent organisational and time-management skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple deadlines in a fast-paced environment
• Confident interpersonal and stakeholder management skills
• Strong problem-solving skills with a proactive and calm approach
• Proficiency in Microsoft Office and digital tools
• Experience with event registration, survey or booking platforms desirable
• Ability to work independently while following established procedures
• Collaborative approach with ability to build effective relationships with suppliers and colleagues

Vacancy ID: 24268

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service