Administrative Assistant

The Administrative Assisant provides administrative support to one or more executives (President, COO, CFO, CNE, CNO or VP) in order to facilitate Facility/System functions/operations. Must (a) function with minimal direction, discretion (confidentiality); (b) demonstrate independent judgment; (c) possess excellent organizational skills; and (d) have exceptional verbal/written communication skills. Completes established competencies for the position within designated introductory period. Performs other related duties as assigned.

General Functions: 

• Organizes daily activities to eliminate unnecessary disruption of executives’ workday and to facilitate smooth office operations/activities 
• Acts as a liaison between executives and other staff members, vendors, physicians, patients and patients’ family members 
• Communicates effectively, verbally and in writing, with all levels of staff, physicians, patients, and patients’ family members 
• Maintains accurate appointment/meeting calendar 
• Coordinates, organizes and plans events (meetings, retreats) including travel, lodging and activities 
• Performs basic information gathering and analysis and/or forecasting as directed 
• Assists in developing, preparing/editing correspondence (i.e., memos, letters); and/or reports 
• Assists in developing and/or updating departmental policies, procedures, job descriptions, etc. 
• Screens telephone calls and appropriately handles calls regarding patient, family and/or physician concerns; greets visitors in a friendly and timely fashion 
• Maintains an orderly, up-to-date filing system and is able to readily retrieve documents 
• Assists other Executives during the absence of their administrative support person 
• Performs general office duties such as handling incoming/outgoing correspondence, prioritizing in order of urgency/importance to facilitate processing; order supplies, publications; subscription renewals, etc. 
• Utilizes resources efficiently and effectively 
• Maintains safe environment 
• Participates in Performance Improvement activities

MINIMUM EDUCATION: High School Graduate or equivalent
PREFERRED EDUCATION: Associates Degree
MINIMUM EXPERIENCE: 7 years as an administrative secretary in a professional business setting
PREFERRED EXPERIENCE: Experience in healthcare environment
 

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Baptist Health System has more than 120 years history of caring for our community and making a positive difference. Our system of care includes six full-service hospitals, a specialized childrens hospital with a dedicated pediatric emergency unit, a comprehensive cancer care network, fitness and rehabilitation centers, a physician network, imaging centers, ambulatory services and the Baptist School of Health Professions. Wherever you go in the Baptist Health System, youll find that we have the same goal to help people achieve health for life through compassionate service inspired by faith. Join our team!