Surgical Scheduler Operating Room

Your future role at a glance 

Location: Austin, Texas

Facility: Dell Seton Medical Center

Department Operating Room 

Schedule: Day Shift | Monday - Friday 8:30a - 5:00p

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

How you’ll make an impact in this role

• Execute High-Volume Surgical Scheduling: Coordinate, book, and manage the master operating room surgical schedule, ensuring optimal OR block utilization and procedural alignment.

• Master Complex Surgical Order Interpretation: Review, verify, and translate intricate physician surgical orders, procedure codes, and specialized pediatric medical terminology into accurate EHR schedule entries.

• Navigate High-Acuity Schedule Realignment: Rapidly adapt to dynamic, fast-moving Level I Trauma and emergency add-ons, urgent procedure requests, cancellations, and real-time OR schedule restructuring without losing momentum on future cases.

• Drive Cross-Functional Surgical Communication: Actively collaborate with surgeon offices, surgical leadership, anesthesia teams, and nursing staff to resolve missing case details, conflicting block times, or clinical discrepancies.

• Maintain Meticulous Audit & Case Integrity: Audit all incoming surgical case requests for completeness, ensuring accurate patient demographics, procedure details, special equipment needs, and required documentation before finalized entry.

• Manage High-Pressure Workflows: Balance competing operational priorities, urgent phone queues, and continuous schedule modifications with speed, poise, and high precision.

What minimum requirements you’ll need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

What additional preferences we're seeking

• Surgical Scheduling & Clinical Terminology Expertise: Proven experience in medical/surgical scheduling with a strong, fluent understanding of surgical procedures, medical terminology, and OR workflows.

• High-Acuity Medical Order Interpretation: Demonstrated ability to accurately decipher, interpret, and process complex physician surgical orders and procedural documentation.

• Elite Multi-Tasking & High-Stress Resilience: Exceptional ability to prioritize fluid workloads, problem-solve independently, and maintain absolute accuracy under pressure in a fast-paced environment.

• Outstanding Customer Service & Communication: Superior verbal and written communication skills with a professional demeanor when managing high-stakes calls with surgical teams and clinic staff.

• Procedural Scheduling Background: 2+ years of direct surgical scheduling experience within an Operating Room (OR), acute hospital setting, or Level I Trauma Center (strongly preferred).

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

• Execute High-Volume Surgical Scheduling: Coordinate, book, and manage the master operating room surgical schedule, ensuring optimal OR block utilization and procedural alignment.

• Master Complex Surgical Order Interpretation: Review, verify, and translate intricate physician surgical orders, procedure codes, and specialized pediatric medical terminology into accurate EHR schedule entries.

• Navigate High-Acuity Schedule Realignment: Rapidly adapt to dynamic, fast-moving Level I Trauma and emergency add-ons, urgent procedure requests, cancellations, and real-time OR schedule restructuring without losing momentum on future cases.

• Drive Cross-Functional Surgical Communication: Actively collaborate with surgeon offices, surgical leadership, anesthesia teams, and nursing staff to resolve missing case details, conflicting block times, or clinical discrepancies.

• Maintain Meticulous Audit & Case Integrity: Audit all incoming surgical case requests for completeness, ensuring accurate patient demographics, procedure details, special equipment needs, and required documentation before finalized entry.

• Manage High-Pressure Workflows: Balance competing operational priorities, urgent phone queues, and continuous schedule modifications with speed, poise, and high precision.

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.